Executive Assistant - IT Department

Seattle - South Park, WA

Full Time

Office-Clerical_Support

Entry Level

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services.

Sea Mar is a mandatory COVID-19 and flu vaccine organization

Executive Assistant - IT Department - Posting #26926

Hourly Rate: $23.32 - $25.36

Position Summary:

Sea Mar Community Health Centers seeks a full-time Executive Assistant to join its IT department, located in South Seattle. The successful candidate will be mission driven and will be an example-setting, dedicated professional, solution-based problem solver, knowledgeable resource, aware connector, effective communicator and community-minded advocate. This position works in conjunction with the Chief Information Officer (CIO) in monitoring day-to-day operations of the IT department.

Duties and Responsibilities:

Perform executive assistant duties for the CIO and assists IT Managers and Supervisors.
Coordinate meetings, document meeting minutes, process timesheets and PTO requests, compile status reports and monthly reports.
Reviews and tracks new hire packets, and payroll authorizations for the department.
Assists CIO in reviewing and responding in a timely manner to regular state and county audits.
Coordinates and manages all scheduling for CIO.
Tracks contract deliverables and advises CIO of due dates in advance.
Monitors check requests and payment for sub-contractors; keeps appropriate records. On occasion, may need to resolve accounts payables with vendors.
Track and maintain IT purchasing and inventory management.
Sorts and prioritizes departmental mail. Answers routine correspondence and telephone inquiries independently, advises CIO when appropriate
Assists with updating and editing policies, at the direction of the CIO, or Sea Mar Administration. Distributes new policies.
Coordinates and tracks renewal process for all IT licenses.
Performs a variety of other related clerical duties as requested.
Must be able to work with minimal supervision, use good judgment, maintain confidentiality, and prioritize workload.
Other administrative and clerical duties and projects as assigned.

Qualifications and Education Requirements:

Excellent organizational, verbal, and written communication skills.
Self-starter and self-motivation.
Must be able to solve problems and reason deductively.
The person in this position will demonstrate professionalism and appropriate boundaries in all interactions.
Must be computer literate and possess basic knowledge of standard office equipment.
Must possess the ability to compose correspondence, memos, and reports in a professional manner.
Must have strong customer service skills over the phone and in-person.
Must be able to maintain confidentiality on all matters pertaining to the CIO, including HR, patient and business information.
Proficiency with English grammar required.
College degree or equivalent experience is required.
Two to three years’ experience in an office setting, preferably in health care, is preferred.
Must receive a satisfactory background check from the Washington State Patrol.

What We Offer:

Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization. Working at Sea Mar Community Health Centers is more than just a job, it’s a fulfilling career with opportunity for advancement. The fringe benefits surpass most companies. For example, Full-time employees working 30 hours or more, receive an excellent benefit package of:

Medical
Dental
Vision
Prescription coverage
Life Insurance
Long Term Disability
EAP (Employee Assistance Program)
Paid-time-off starting at 24 days per year + 10 paid Holidays.

We also offer 401(k)/Retirement options and an exciting opportunity to work in a culturally diverse environment.

How to Apply:

To apply for this position, complete the online application and click SUBMIT or APPLY NOW. If you have any questions regarding the position, email [email protected].

Sea Mar is an Equal Opportunity Employer

Posted 9/26/2024

Please visit our website to learn more about us at www.seamar.org. You may also apply thru our Career page at https://www.seamar.org/jobs-general.html

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